Loomio
Tue 19 Nov 2024 8:16PM

Organizing Circle Meeting: 2024 21 November (Thursday) 1300 UTC

M MarieVC (social.coop/@MarieVC) Public Seen by 6

The Organizing Circle for social.coop will meet 2024 21 November (Thursday) 1300 - 1430 UTC. We will meet here: https://socialcoop.meet.coop/kat-aiw-mpv-6vv.

M

MarieVC (social.coop/@MarieVC) Tue 19 Nov 2024 8:19PM

To-do List

  • Kathe: Recap and next agenda

  • Marie: To-do (+alternatives), reminder, starting thread Loomio next meeting

  • Edu: convene the meeting to move the onboarding process. 

  • Matt: find language on inclusive nomination criteria/process

  • Matt: draft short process for election of new member

  • Matt: communicate with CWG about matrix/Zulip etc

  • Flan: start a thread or book a meeting to discuss next steps in the messaging space cross-WG -> https://social.coop/@flancian/113442146418892106

  • Caitlin: moving our public calendar item meeting date

KT

Kathe TB Thu 21 Nov 2024 1:06AM

Agenda

1300 [5 min] ADMIN

  • Who is here?

  • Does anyone need to leave early?

  • Confirm our next call on 5 December

  • Who is note taking?

  • Who is facilitating? Kathe

1305 [10 min] Check in:

1315 [5 min] Recaps

1320 [5 min] Updates: What is the status of your to-do items? Can someone help you?

  • Kathe: Recap and next agenda

  • Marie: To-do (+alternatives), reminder, starting thread Loomio next meeting

  • Edu: convene the meeting to move the onboarding process. 

  • Matt: find language on inclusive nomination criteria/process

  • Matt: draft short process for election of new member

  • Matt: communicate with CWG about matrix/Zulip etc

  • Flan: start a thread or book a meeting to discuss next steps in the messaging space cross-WG -> https://social.coop/@flancian/113442146418892106

  • Caitlin: moving our public calendar item meeting date

1325 [20 min] Updates from working circles

  • Finance

  • Tech

  • Community

  • Legal

1345 [30 min] Decision: What is our process for selecting new members for OC? Do we have next steps?

1415 [5 min] Tasks: What are you taking out of this call as a task or todo item?

1420 [5 min] Backlog: What should we be talking about in the next 2-4 calls?

1425 [5 min] Feedback: What worked well with this call and what could be improved? Explain why.

KT

Kathe TB Thu 21 Nov 2024 2:15PM

Notes

1300 [5 min] ADMIN

  • Who is here? Matt, Kathe, Caitlin

  • Does anyone need to leave early?

  • Confirm our next call on 5 December

  • Who is note taking? Matt

  • Who is facilitating? Kathe


1305 [10 min] Check in:


1315 [5 min] Recaps


1320 [5 min] Updates: What is the status of your to-do items? Can someone help you?


1325 [20 min] Updates from working circles

  • Finance

    • Decided against second contributions poll this year - 6 orgs chosen from first round - write up pending - no meeting planned for the year

    • how to announce, promote, make known SC donations to other orgs?

  • Tech

    • no presence

  • Community

    • nothing new - meeting today

  • Legal

    • Kathe still needs to organize timing for first meeting


1345 [30 min] Decision: What is our process for selecting new members for OC? Do we have next steps?

  • Recruitment (how the OC recruits and selects a new member in the middle of a term): https://www.loomio.com/d/TgE9yBGL/draft-call-for-nominations-how-does-this-look-

    • Option 1: Open call for nomination and then current members pick based on criteria. No public Loomio vote.

    • Option 2: Use a straight sortition process; id N people as canidates who are willing and then pick. Sortition will surface new members.

      • Straight sortition process - Make a list of members (Mastodon/Loomio/list) Randomize list, then walk down from the top with a canidate invitation.

    • PROPOSAL: open nominations, OC selects to fill missing at large member, ratification by SC membership; 2025, OC defines procedure for renewal of OC - CONCENT

      • TO DO: MATT post call for Open Nominations for At Large member (nomination period: three weeks, list current members, duties, term) -  https://wiki.social.coop/wiki/Bylaws 

      • [Everyone] After it closes, compile a list of canidates asynchronously and folks on committee come in with personal choice for nomination

      • [Kathe will facilitate] We make decision at first meeting, sociocracy selection (Three rounds - choose, share, revise choice, then facilitator puts someone up for consent)

      • CONSENT TO THE FOLLOW ON ACTIONS


  • Onboarding only (how the OC can welcome a person who has  already been selected): https://www.loomio.com/d/m9QOpEi7/new-member-onboarding-to-the-organizing-circle-welcome-new-person-

  • Suggestion to replace the random jury with something else to simplify the process. Only picking ONE member instead of a set of members.

  • Balancing quick vs broad

  • Recruitment - How to encourage turnover in both OC and WGs. balance this with retaining knowledge base

    • Working group members can provide continuity 

    • General problem: turnover on working groups

  • Still need to talk about equity and diversity consierations for 2025


1415 [5 min] Tasks: What are you taking out of this call as a task or todo item?

  • Kathe - Schedule legal meeting

  • Kathe - Notes and recap

  • Kathe - Agend for next call

  • Kathe - Loomio thread on using wiki to draft/document onboarding process

  • Matt: communicate with CWG about matrix/Zulip etc - IN PROCESS

  • Matt: Draft and push candidate solicitation

  • Flan: start a thread or book a meeting to discuss next steps in the messaging space cross-WG -> https://social.coop/@flancian/113442146418892106

  • Caitlin: moving our public calendar item meeting date


1420 [5 min] Backlog: What should we be talking about in the next 2-4 calls?

  • Dec 2024 reflection - What happened, hearts, and deltas

  • How to document and acknowledge contributions - wiki documentation?

  • organize a public discussion on how social.coop interacts with corporate presences in the Fediverse

  • tracking projects of the Organizing Circle (and possibly extending this to collaborations with other working groups) specifically in relationship to managing to-do items

  • revisit onboarding documentation 

  • Skip updates and work through backlog - possibly alternate backlog work with updates

  • Janury 2025 set goals, timelines, and priorities for social.coop for the next year


1425 [5 min] Feedback: What worked well with this call and what could be improved? Explain why.

KT

Kathe TB Thu 21 Nov 2024 2:32PM

Recap

Today we decided 1) how to fill the empty At-Large seat, 2) that we were going to spend the next call with 2024 close out reflection, and 3) that our first meeting in 2025 we were going to select a candidate to fill the at large seat and set priorities for the new year.

We will fill the At-Large seat in a one-off nomination process. An open call for volunteers and nominations will be posted to Loomio for the month of December. In January we will go through a sociocracy selection process where each OC member will discuss their first nomination for the position from the pool of candidates, OC members will then have an opportunity to change their nominations based on what they heard, and finally the facilitator will put up a candidate based on the discussion for consent of the OC members. OC members are asked to review the candidates and have a nomination ready prior to the first January call.

The final 2024 meeting we will have a end of year reflection including what we did & what happened, what worked well (heart), and what might need to change (delta). This is in preparation for a 2025 planning session in January.

In January of 2025 we will hold an Organizing Circle planning session that will include goals, timelines, and priorities for the year.

Updates from working groups

  • Finance Working Group decided against a second contribution poll and have no plans to meet for the rest of the year. Six organizations were chosen from the first round and there is a write up pending. OC is asked to decide how to announce and promote these organizations and donations publicly.

  • Tech Working Group had no presence today.

  • Community Working Group is meeting today, no updates.

  • Legal Working Group has not moved on scheduling a first meeting, likely to be in 2025 now.