CPWG Meeting Management
Seems as though we're already running out of time and we could use more interactivity on the, albeit large, calls. This is just a place to share thoughts and make proposals.
Poll Created Fri 8 May 2020 8:05AM
Polls on each Topic Closed Mon 25 May 2020 8:03AM
Since the primary purpose of the CPWG calls is discussion, one way to increase interactivity on the calls would be to use the polling feature of Zoom. What if every presenter was asked for questions they plan to ask the CPWG as part of their discussion and the staff created polls to collect answers to those questions?
Results
| Results | Option | % of points | Voters | |
|---|---|---|---|---|
|
|
Agree | 100.0% | 10 |
|
| Abstain | 0.0% | 0 | ||
| Disagree | 0.0% | 0 | ||
| Block | 0.0% | 0 | ||
| Undecided | 0% | 0 |
10 of 10 people have participated (100%)
Marita Moll
Fri 8 May 2020 4:10PM
I think polls on zoom are great, but I also think they need to be used with discretion. Some presentations are for information rather than decision making. We could be using them more just as an indication of what people are thinking
Nadira AL-Araj
Sat 9 May 2020 4:45AM
I assume here it is a pre-designed options
Gordon Chillcott
Wed 13 May 2020 2:10PM
The idea is sound. There are some procedural questions, such as how far in advance of the presentation would the questions be submitted - I don't want to put any more stress on the presenter, if that is possible.
Amrita Choudhury
Thu 14 May 2020 12:41AM
Poll help in gauging the understanding and sentiment of the audience, therefore is a good tool
Poll Created Fri 8 May 2020 8:07AM
More Disciplined Chat Closed Mon 25 May 2020 8:03AM
It's very difficult for a presenter to manage a queue AND keep track of questions in the chat. What if we decided that if you have a question, you raise your hand and only use chat to comment. That way the speaker doesn't need to track that and can check the chat after the call?
Results
| Results | Option | % of points | Voters | |
|---|---|---|---|---|
|
|
Agree | 54.5% | 6 |
|
| Abstain | 0.0% | 0 | ||
| Disagree | 36.4% | 4 |
|
|
| Block | 9.1% | 1 |
|
|
| Undecided | 0% | 0 |
11 of 11 people have participated (100%)
Marita Moll
Fri 8 May 2020 4:07PM
Putting a question in chat is more efficient, takes less time. Maybe staff or anyone could signal a presenter who is missing a questions. In fact, that already happens much of the time
Nadira AL-Araj
Sat 9 May 2020 4:48AM
I agree because it is about efficiency, because some of the interventions are repetitive and does consume the session time
Nadira AL-Araj
Sat 9 May 2020 4:50AM
To be more efficient it is better to ask everyone to write their questions on the chat because some of the interventions are repetitive and does consume the session time
Sebastien Bachollet
Tue 12 May 2020 8:49AM
As for other pruposes (like HIT) we need to split the duties and learn how to do it in a virtual environment. One in charge of runing the show, one giving the presentation and aswering the Q and eventualy one in charge of reading the Q to the presenter. One other reason to do so is that not everybody is on Zoom (and chat) and maybe only on the phone and cand read anything.