Loomio
Mon 8 Jan 2024 3:25AM

OC Meetings Thread (when and how to meet)

OC members post about meetings here: what and when and how will we meet?! Let’s post the meeting time or a link to a proposed agenda or our ideas about how to make decisions. Use this thread to define the scope of a proposed conversation or state how long an agenda item might take. Let’s post a poll for a meeting time or post the decided meeting time or meeting location. We won’t use this thread to discuss OC content or make substantive decisions that aren’t about our meeting practices. … Also, we need a set of meeting rules or covenants for how we agree to treat each other; there are lots of good ones out there to emulate. What do we like?

CWF

@Matt Noyes, are you thinking of a particular meeting agenda template? Which one?

I went over to the CWG threads to see how yall post Meeting Minutes directly into the Loomio platform. This method of storing minutes works fine. One advantage: it would simplify our tech by not having to click over and use another app/platform.

I had imagined having a single document that was located elsewhere, not on Loomio, (maybe located on a wiki), and it would contain the Living Meeting Minutes, with a pinned link in this thread. And, that method is about the same as putting the minutes in another thread and pinning a link to them from this thread! We would still use this thread to discuss meeting practices.

EM

Eduardo Mercovich Mon 15 Jan 2024 11:05PM

I'm all in to use the wiki for minutes. :)

EM

Eduardo Mercovich Mon 15 Jan 2024 11:08PM

In our community we use for titles the date and a few keywords describing the main topics.

It makes easier to browse them after.

MN

Matt Noyes Mon 15 Jan 2024 11:52PM

Hi Caitlin,

When you go to create a thread there is a choice of templates,
including a meeting agenda one. There's also a good video
somewhere on Loomio about how to combine Loomio tools for
meetings, so everything can be in one place and easily accessed.
I'll see if I can find it.

Take care, Matt

CWF

@Matt Noyes @Kathe TB In several groups I am in, the facilitator forms the agenda using previous meeting minutes and calls for contributions for agenda items. Contributors are expected to discuss with the facilitator how much time an agenda item might take and why; those discussions sometimes get finalized as the meeting begins. ... I'd be curious to see the Loomio template. Offhand, we could have that discussion on an Agendas Thread in which the facilitator keeps editing the post for the proposed agenda, which everyone can see.

... For member engagement, we want all members to be able to see the proposed agenda. So, for our privacy settings: which of the OC threads are visible to everyone and which ones are just for the OC members? Are all public?

CWF

I suggest one thread for exclusively for posting Meeting Minutes and their recaps, which we conceived as a conceptual summary of each meeting, written in paragraph form.

KT

Kathe TB Tue 16 Jan 2024 4:42PM

@Caitlin Waddick, CaitlinWaddickSocial.Coop I'm concerned that if we just use one thread that it will get disorganized and overwhelming. Can I ask why you want one thread with the all minutes and recaps instead of a set of threads with one for each meeting?

CWF

@Kathe TB Take a look at the Loomio webpage for Social.Coop's Community Working Group, https://www.loomio.com/socialcoop-community-working-group/. At the top, they describe their mission and link to policies and documents, including a single thread with all their minutes, all in one place. Most people, are just interested in the most recent few meetings anyway. ... Also, as separate threads, the minutes for each meeting might be easier to read, especially if minutes are lengthy, or if we are attaching additional links and documents. When the CWG puts their minutes all in one thread, I am wondering if their meetings are simpler.

KT

Kathe TB Wed 17 Jan 2024 1:00PM

@Caitlin Waddick, CaitlinWaddickSocial.Coop Possibly theirs (CWG) will be simpler. Why don't we try the one thread per meeting for 3 months and then see where we are at? Can you come up with some things we should watch for that would mean this approach is not working?

KT

Kathe TB Mon 8 Jan 2024 12:35PM

I propose pinning conversations on the frequency of our meetings until we have a clear domain/aim/mandate identified for the group. I would suggest somewhere between every 2 weeks and once a quarter depending on what we are tasked with.

KT

Kathe TB Mon 8 Jan 2024 12:46PM

FYI I started a poll for our first meeting: https://www.loomio.com/p/AOETb56M/first-meeting-of-organing-circle and only now see the 'decision' tab on this thread... ok still learning the interface folks. Sorry!

KT

Poll Created Mon 8 Jan 2024 12:43PM

First meeting of Organing Circle Closed Thu 11 Jan 2024 12:00PM

Outcome
by Kathe TB Thu 11 Jan 2024 4:07PM

I will start a new thread for our agenda for the first meeting.

First meeting of Organizing Circle

Introductions and clarify purpose

Please indicate when a regular meeting would work well for your schedule. These are tied to specific dates but if we can get this in a slot that works regularly for folks it will simplify future scheduling.

Mark the timeslots you are available with the green 'thumbs up' icon or leave the red 'thumbs down' in place when unavailable. I'm tentatively putting down 90 minutes but we could shorten it to 60 if needed.

Use the 'thumbs sideways' icon to say you are available 'if need be'.

Results

UTC Votes KT MN EM M CWF JA
Mon 15 Jan 2024 12:00PM
4.5
 
 
 
 
 
 
Mon 15 Jan 2024  4:30PM
4.5
 
 
 
 
 
 
Mon 15 Jan 2024 11:00PM
2.5
 
 
 
 
 
 
Tue 16 Jan 2024 12:00PM
4.5
 
 
 
 
 
 
Tue 16 Jan 2024 11:00PM
3
 
 
 
 
 
 
Wed 17 Jan 2024 12:00PM
4
 
 
 
 
 
 
Wed 17 Jan 2024  4:30PM
5
 
 
 
 
 
 
Wed 17 Jan 2024 11:00PM
2.5
 
 
 
 
 
 
Thu 18 Jan 2024 12:00PM
4.5
 
 
 
 
 
 
Thu 18 Jan 2024 11:00PM
2.5
 
 
 
 
 
 
Fri 19 Jan 2024 12:00PM
4
 
 
 
 
 
 
Fri 19 Jan 2024 11:00PM
2
 
 
 
 
 
 

6 of 7 people have participated (85%)

EM

Eduardo Mercovich Mon 8 Jan 2024 12:43PM

Mon 15 Jan 2024 12:00PM
Mon 15 Jan 2024 4:30PM
Mon 15 Jan 2024 11:00PM
Tue 16 Jan 2024 12:00PM
Tue 16 Jan 2024 11:00PM
Wed 17 Jan 2024 12:00PM
Wed 17 Jan 2024 4:30PM
Wed 17 Jan 2024 11:00PM
Thu 18 Jan 2024 12:00PM
Thu 18 Jan 2024 11:00PM
Fri 19 Jan 2024 12:00PM
Fri 19 Jan 2024 11:00PM

I prefer not to start at UTC 2300 bc that is our family dinner time, but I can do it once in a while. ;)

No issue at all regularly at UTC 1200. Only this January 24 I prefer at my noon (UTC 1630) because I'm in a place that still have no net connection, so I will have to go to the near city (nothing serious, but moving some km by car anyway).

M

MarieVC (social.coop/@MarieVC) Mon 8 Jan 2024 12:43PM

Mon 15 Jan 2024 12:00PM
Mon 15 Jan 2024 4:30PM
Mon 15 Jan 2024 11:00PM
Tue 16 Jan 2024 12:00PM
Tue 16 Jan 2024 11:00PM
Wed 17 Jan 2024 12:00PM
Wed 17 Jan 2024 4:30PM
Wed 17 Jan 2024 11:00PM
Thu 18 Jan 2024 12:00PM
Thu 18 Jan 2024 11:00PM
Fri 19 Jan 2024 12:00PM
Fri 19 Jan 2024 11:00PM

I'm in a period of professional transition, and I'm waiting to hear back about meetings, but I think that meetings during lunchtime (Luxembourg UTC+1) should also be possible for me in the future.

CWF
Mon 15 Jan 2024 12:00PM
Mon 15 Jan 2024 4:30PM
Mon 15 Jan 2024 11:00PM
Tue 16 Jan 2024 12:00PM
Tue 16 Jan 2024 11:00PM
Wed 17 Jan 2024 12:00PM
Wed 17 Jan 2024 4:30PM
Wed 17 Jan 2024 11:00PM
Thu 18 Jan 2024 12:00PM
Thu 18 Jan 2024 11:00PM
Fri 19 Jan 2024 12:00PM
Fri 19 Jan 2024 11:00PM

Yaay! We will come together!

EM

Eduardo Mercovich Mon 8 Jan 2024 7:34PM

Just to have everything in one place, I will copy here the governance comments that where in the email thread.

Kathe said:

> Re governance: I'm curious to hear what the existing practices are from folks who have been more involved. I'm currently working on my sociocracy training/consulting certifications so would be happy to discuss those further. I also have a lot of experience with less formalized structures and several standing org templates I could offer if anyone wants to geek out over documents with me:

> https://docs.google.com/document/d/1Wnq-LWkG3b6fnLg9EXKGrXasbc3lH0zud0Qe0QUy0Js/edit?usp=sharing

Coming from Sociocracy, I'm in with it. :)

BTW, where do we take and keep notes? We could use the wiki for this, or if the rest prefers, other methods.

Caitlin said:

On meeting processes. I don't have allegiance to any one system. I like sociocracy. I like integrative consent. I like shared leadership and horizontal leadership.

Based on what I've read on https://geo.coop/articles/integrative-consent it looks like the kind of consent used in Sociocracy: proposal, look for objections (potential problems), re-work the proposal until there are no objections. Got it right? :)

I am in two groups that have rotating roles. We switch every three months among Facilitator, Notetaker, Guardian, and a few other roles -- all described. The meeting facilitator sends meeting reminders, invites agenda items, and offers a link to a proposed meeting agenda, in which the facilitator has estimated how much time each item might take. We begin with check-ins and a very short reflection and end with something similar. Then, we confirm meeting roles for the current meeting and the next one. One position is "Guardian (of the Vibes)," whose job is to be an active by-stander, to wake up people in a sleepy meeting, to interrupt complacency or anger, to redirect us if we are too off track, or to bring in magic, as they are willing and able. Decisions are made anonymously, and we review who said they'd do what and what got done and forgive ourselves and each other for what we didn't do. I'm offering up this method of shared leadership because it is practical, without ideology, and we all learn skills from one another while sharing the leadership role at all times.

The main difference with Sociocracy I see here (pardon my lack of resolution) is the anonymous decisions, is it so? What else? Maybe we can integrate all these methods into the one we use.

Anyway, I'm happy to learn new ways of understanding and collaboration. :)

Warmest regards...

MN

Matt Noyes Tue 9 Jan 2024 4:11AM

I love to see us stick to open source and (wherever possible) cooperative tools/platforms as much as possible. I'm also in favor of using as few as possible -- so the more we can do on Loomio, the better. That said, a framasoft email list might be useful.

KT

Kathe TB Wed 10 Jan 2024 1:00PM

@Matt Noyes I'm fine with using open source though I will admit I don't know the tools as well. Loomio seems to be mostly threaded discussions. I'm curious what the advantage of a listserve might be over this?

Is there a wiki-like option for a running meeting agenda? We could use something like https://etherpad.org/ I will admit to a significant preference to meetings with formal agendas and running notes documents.

Item removed

EM

Eduardo Mercovich Tue 9 Jan 2024 2:08PM

Maybe a shared OC calendar could help too? I have a MayFirst membership and there we use Nextcloud. If you all believe it's useful, I can create a calendar and give us all permissions to access it, so we can have not only the date/time of meetings but also there the proposed agenda. :)

KT

Kathe TB Wed 10 Jan 2024 1:03PM

Doesn't social.coop have MayFirst?

KT

Kathe TB Mon 15 Jan 2024 4:34PM

I couldn't quite figure out Jisti so I went ahead and set up a room on meet.coop https://socialcoop.meet.coop/kat-aiw-mpv-6vv I'll breadcrumb the other thread but hopefully I'll see everyone there at 1200 UTC 16 January!

EM

Eduardo Mercovich Mon 15 Jan 2024 4:40PM

Great, see you all in https://socialcoop.meet.coop/kat-aiw-mpv-6vv tomorrow. :)

Best...

15 ene. 2024 13:35:14 Kathe TB (via Loomio) :

> 
> > [https://www.loomio.com/rails/active_storage/representations/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBBN1ZVRUE9PSIsImV4cCI6bnVsbCwicHVyIjoiYmxvYl9pZCJ9fQ==--f4137bb3fcb63c1fd913185ff5fd7c68a8bc54f1/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaDdDRG9MWm05eWJXRjBTU0lKYW5CbFp3WTZCa1ZVT2hSeVpYTnBlbVZmZEc5ZmJHbHRhWFJiQjJrQmdHa0JnRG9LYzJGMlpYSjdCem9NY1hWaGJHbDBlV2xWT2dwemRISnBjRlE9IiwiZXhwIjpudWxsLCJwdXIiOiJ2YXJpYXRpb24ifX0=--e579049eb7f20fc1070cc24f3215f2949d184302/AEdFTp5rc3UlLKVoo7nb_lGbyFASiWKNp4-IBMXIG8Zutg=s96-c][KT][https://www.loomio.com/rails/active_storage/representations/redirect/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaHBBN1ZVRUE9PSIsImV4cCI6bnVsbCwicHVyIjoiYmxvYl9pZCJ9fQ==--f4137bb3fcb63c1fd913185ff5fd7c68a8bc54f1/eyJfcmFpbHMiOnsibWVzc2FnZSI6IkJBaDdDRG9MWm05eWJXRjBTU0lKYW5CbFp3WTZCa1ZVT2hSeVpYTnBlbVZmZEc5ZmJHbHRhWFJiQjJrQmdHa0JnRG9LYzJGMlpYSjdCem9NY1hWaGJHbDBlV2xWT2dwemRISnBjRlE9IiwiZXhwIjpudWxsLCJwdXIiOiJ2YXJpYXRpb24ifX0=--e579049eb7f20fc1070cc24f3215f2949d184302/AEdFTp5rc3UlLKVoo7nb_lGbyFASiWKNp4-IBMXIG8Zutg=s96-c]
>
> Kathe TB comentó en: OC Meetings Thread (when and how to > meet)[https://www.loomio.com/d/iobhRrMZ/comment/3040644?utm_campaign=new_comment&utm_medium=email]
>
>
>
> I couldn't quite figure out Jisti so I went ahead and set up a room on > meet.coop[http://meet.coop] > https://socialcoop.meet.coop/kat-aiw-mpv-6vv I'll breadcrumb the other > thread but hopefully I'll see everyone there at 1200 UTC 16 January!
>
>
> Enlaces
>
> meet.coop - The Online Meeting Cooperative[http://meet.coop/]
>
> Online meeting and conferencing tools, powered by renewable energy > running on cooperatively owned and managed infrastructure.
>
> —
> Responde a este correo electrónico directamente o velo en > Loomio[https://www.loomio.com/d/iobhRrMZ/comment/3040644?utm_campaign=new_comment&utm_medium=email].
>
> > [https://www.loomio.com/brand/logo_gold_48h.png][Logo][https://www.loomio.com/brand/logo_gold_48h.png]

F

Flancian Mon 15 Jan 2024 5:12PM

@Kathe TB hi all! thank you for setting this up, looking forward!

I can only make the first hour as there is a work meeting I can't really skip (it has to do with my participation in the employee representation group).

KT

Kathe TB Mon 15 Jan 2024 5:35PM

@Flancian We'll miss you and be sure to send out a recap at the end!

KT

Kathe TB Tue 16 Jan 2024 1:38PM

Notes from our first meeting at 2024 January 16 1200UTC

Recording: https://bbb.de.meet.coop/presentation/9977760a2103164c3aae50111805f343809d01aa-1705405842346/meeting.mp4

Who is here:

  •     Kathe Todd-Brown (social.coop/@ktoddbrown)

    • Studied climate change, university professor!

    • Interested in collaborative resources.

    • Pandemic hobby was: how to run better meetings.

  •  Marie Van Cranenbroeck

  • (social.coop/@MarieVC)

  • Belgian based in Luxembourg.

    • Background in communications and internet research.

    • Part of citizen assembly in LUX in 2022; reinforced her interests in coop governance

    • Member of a CSA (Terra Coop)

  •  John Allsopp (social.coop/amonle)

    • Achitect and coop game builder

  •  Eduardo Mercovich (social.coop/edumerco)

    • Born and lives in Buenos Aires

    • Studied Biology; started working in the world of ideas (how to think and work with information and knowledge) with a focus on usability.

    • More interested in cooperation every day.

    • Part of an intentional community called 'confluencia'. Three pillars: NV communication, permaculture, sociocracy. Got their own land only three months ago! Got an internet connection there just yesterday.

  • Matt Noyes ([email protected])

    • So great to see everybody!

    • Based in Colorado Springs.

    • Disco.coop (sp?) categories: (livelihood, care, and love work) do lots of love and care work, love them all.

    • geo.coop

    • Active in social.coop operations staff for a few years.

    • Does writing and editing about coops and solidarity economy.

  • Caitlin Waddick ([email protected]

    • Lives in Vermont, currently in Atlanta.

    • Wear a bunch of hats -- recovering academic. Thought for a while wanted to be affordable housing expert.

    • Became an expert in pollutants, city planning, env planning.

    • Part of a real estate coop, solidarity investing coop.

    • Three kids in college this year!

    • TWIN network (water rights related). Researching river deltas.

Flancian (social.coop/@flancian) (MarieVC: Sorry, I just understood that it was my turn to takes notes, I would be happy to have some help ;) Agenda 

  • 1200 UTC [15 min] Introduction

  • 1215 [10 min] Agenda review, revision, and consent.

    • Kathe: Understanding and sense-making is a focus today. We'll begin by exploring how we got here; and which practices we could adopt.

    • Do we want to record these meetings?

      • No objections from anyone

      • But we want to be mindful of how 1. it could affect the meeting and 2. it could affect meet.coop resources wise.

      • Any objections to not recording?

        • [flancian] not an objection, but would recommend recording by default and then sharing optionally.

        • [eduardo mercovich] do not object but elsewhere we record by default. Interesting point about the resource usage; we could record a quick recap only.

      • Kathe: proposal is to record this meeting by default. All in favour?

        • Yes.

        • Kathe: hitting recording button.

        • Timestamp: 2024-01-16 12:25 UTC.

  • 1220 [20 min] Explore - What is our mandate from social.coop

    • https://www.loomio.com/p/OI8kEjVz/social-coop-organizing-circle-proposal

    • This proposal started a while ago.

    • A year ago there was a significant influx of members, Community WG was doing a lot of strategic lift, added with new moderating load. => needed more bandwidth!

      • Are there other services that we want to provide? Mastodon instance + meet.coop

      • How do we want to deal with other organizations?

      • Possible future issue: if we want to formalize as a cooperative we need to have a structure that could map to legal structures

      • Main point of tention in discussion thread -> informal and decentralized as possible vs centralized model for decision making

        • This group organizing the conversations NOT a traditional board concept.

      • Link to OC Proposal: https://www.loomio.com/p/OI8kEjVz/social-coop-organizing-circle-proposal

      • Kathe: call for questions/comments.

        • Marie: would like to represent people who would like to get more involved but do not currently have a voice/know what to ask.

        • Eduardo Mercovich: to check -- this is very much like the general circle in sociocracy?

          • Kathe: the GC in sociocracy is empowered to make decisions; but Matt is mentioning more a task to organize conversations and connect within social.coop. It seems like a different scope.

          • EM: a GC shouldn't take any operational decision as that should be in scope of (specific?) circles. But it can take decisions like creating a circle in the first place; and it organizes the flow of information. Even if it's not an exact match there seems to be high overlap -- would like to understand the differences so I don't subconsciously bring the whole paradigm in.

          • Matt: it's loosely based on the sociocracy structure, and indeed we have several members here seeded from current working groups ('circles'). Would probably lean more towards organizing votes and conversations (versus making decisions).

          • Caitlin: one of the values of coops is member engagement. When coops are doing well they tend to do this well. Happy to see this here.

          • John: there seems to be quite a lot already in the original proposal for this organizing proposal. Would love to see more exploration of what's already been outlined. Also interested in putting together a simpler (simplistic?) picture of how governance takes place in social.coop and where the organizing circle fits in it.

          • Kathe: currently training in sociocracy, so have a bias :) A worry with direct member governance currently is that it's difficult to get general coop membership to engage in sufficient depth with some topics being voted on. Defining terms here and then surfacing them as proposals seems promising.

          • Eduardo Mercovich: in Argentina all public schools are associated with cooperatives; it is required. Both kids attended schools where the cooperatives were run by very few dedicated people that eventually got burnt out. One positive experience in one of the coops: started by communicating everything that was being done. Many people didn't know all the work that was taking place in the background.

          • Kathe: transparency as a core value.

          • flancian@: on how the tech stack can support these values and innovation in governance. Happy to explore these threads.

          • Matt: one thing that wasn't in the agenda but we could cover -- budgets for working groups/circles. We already have budgets for TWG and CWG; this group would need to decide on stipends, recurring budgets, etc.

          • Eduardo Mercovich: regarding transparency -- is our budget public? Is it all in Open Collective? Can everything be seen/is it public?

  • 1240 [30 min] Explore - What tools are we going to use? What do we want a typical meeting to look like? What policies do we need?

    • Kathe: let's move

    • Eduardo (flancian@): on our tech stack and open topics.

      • https://anagora.org/social-coop-tech-group aggregates links we use in the TWG; and our meetings notes.

      • https://anagora.org/twg-2024 contains our current (draft) 2024 roadmap.

      • Open questions of interest that might interact with other WGs/the wider community:

        • Services

          • Which other services we would like to provide?

          • Migration of the main instance to Single Sign On (like wiki.social.coop currently uses)

          • Wiki (in need of updates -- could it be a communication platform?)

        • Governance

          • Fedipact - federating with Threads, community is split

          • Authorized fetch

          • Loomio and the future - how can we condense instances of different tech and make things better integrated

    • Kathe: moving on to Matt and then Caitlin.

      • Matt: (populated tech stack notes below).

      • Matt: different working groups use different tools; over here a bigger fan of Loomio than Flancian :D Consolidating / simplifying sounds like a good idea though, as finding things becomes a large overhead for the community.

        • Maybe for certain things we do want to use something other than Loomio; (or we want to synthesize information for the community?)

      • Caitlin: lots of good things going on; simplification, transparency seems needed for member engagement.

      • John: Tools what folks feel comfortable using, right now there is a huge diversity. How much harmonization do we want? It sort of works now. Loomio is VERY common to goverannce decisions in other coop spaces.

      • Eduardo: Do we have explicit criteria for selecting tech services/tools? May need to be developed and make criteria explicit. Also need clearer member onboarding process. 

      • Marie: Wiki as an entrance tool for social.coop -> could be our map! Need to describe role and document for sustainability of processes

      • Involvement statistics from Caitlin

        • 1500 Mastodon accounts

        • 450 active members on the Mastodon

        • Active on Loomio → 300+ participants 

        • Open collective contributors: 

    • Proposal: "Stream" Loomio for meeting agendas and notes; meet.coop for meetings; "Garden" wiki for policy and recap with cross link to Loomio (https://hapgood.us/2015/10/17/the-garden-and-the-stream-a-technopastoral/); Post recaps to Mastodon (with human touch to connect folks to organization) - revisit this in 3 months

    • Regular posts on Mastodon about the work that is being done, not formal but with more human touch. 

  • 1310 [5 min] Backlog create and next meeting

    • Matt: on budget for this circle and others. https://opencollective.com/socialcoop (expenses and income are public)

    • Governance document - both at coop and circle level

    • Tech stack critera and decision (remember tech stack support processes and goverance not the other way around)

    • Calendar via MayFirst/NextCloud, can we come up with a regular meeting time?

    • Increase budget visability and visibulity of work - Look book like report(?) annual or semi-annual but might not be sufficent

    • every other week/1300 UTC revisit aftter 3 months (March)

  • 1315 [10 min] How did this go? What worked well and what needs to be improved?

    • Worked well great to have different approaches enriching the dialog.

    • Amazing group of people!

    • Rounds are great! Good to be sure to hear from everyone

    • Feels very warm and welcoming

    • Good pacing, great agenda!

ToDo

  • NextCloud calendar post - Caitlin (w/ back up from Eduardo)

  • Post shared notes to Loomio thread - Kathe

  • Write up recap and post notes for Loomio - Kathe

  • Personal recap for Mastodon - Caitlin and everyone boosts 

  • Post link to recording to Loomio thread - Kathe

Current Tech Stack, Eduardo (Flancian):

  •     Loomio* (decision-making, scheduling)

  •     Matrix chat (used mostly by tech working group)

  •     Mastodon (dms, announcements, moderation)

  •     Git.coop* (registration, code, used by tech and community working groups)

  •     Wiki: https://wiki.social.coop/wiki/Platforms (code of conduct, bylaws, basic info about SC)

  •     Meet.coop* (all members can have acccounts, used for SC business; we also have access to Jitsi via MayFirst)

  •     Nextcloud: calendar, shared files (hosted on MayFirst*) [cwg still has files on google]

  •     Open Collective (an open finances platform for communities, used for all expenses/income on SC) 

  • Platform 6* has been our fiscal sponsor; they are merging with another cooperative: Innovation.Coop (clean transition expected) 

  • MayFirst Movement Technology (linked to above tools, providing email, NextCloud, Jitsi): https://mayfirst.coop/en/

* = cooperatives

KT

Kathe TB Tue 16 Jan 2024 1:49PM

Greetings all! We had a great first meeting of the Organizing Circle. We recognizing that we have a very broad mandate as social.coop is starting to grow into a larger organization. Pressing needs that were identified were: formalizing governance documentation for both social.coop and this circle specifically, increasing visibility of working being done already, ongoing refinement of tech stack to support processes and engagement, and budgeting clarity/priorities.

Meetings for this circle will: create a Loomio thread for each meeting with a proposed agenda and link to the meeting room on meet.coop, take live notes in the meeting room and post those notes to the meeting thread, use wiki to document policy decisions, and post a recap on the meeting thread with major decisions/discussion points. There is a three month term decision (revisit March 2024) Informally (not consented to formally) we will also post an informal recap to Mastodon to increase work visibility, and create an event on the NextCloud calendar for this call.

Our next meeting is in two weeks at 1300 UTC 30 January 2024.

KT

Kathe TB Tue 16 Jan 2024 3:07PM

Can someone

  • create a wiki page for this group and copy our "Meetings for this circle will..." as our first policy decision?

CWF

TOPIC: MEETING RULES/COVENANTS AND S.C CODE OF CONDUCT

I'd like us to adopt and recommit to a Meeting Rules or Covenant. This topic may not need to be discussed at our next meeting, but I hope we can adopt one within a few months. My ask for you, my fellow OC members, at this time is to read the Code of Conduct for Social.Coop Members (v3.1): https://wiki.social.coop/wiki/Code_of_conduct

I envision that, in the future, we might share our meeting covenant at every meeting and include it with our meeting minutes. I appreciate everyone's goodwill; yet, specific guidance is helpful too. My thinking is that we might write one for our own meetings based on the Code of Conduct above.

Below is a meeting covenant for one of my groups. I love its simplicity. Maybe someone has another example.

Meeting Covenant Example

  1. Move up/Move back. (try to speak up if you normally don’t, or listen more if you normally talk)

  2. Assume good intentions.

  3. Listen actively. (don’t be quick to rebut or question)

  4. We do not need to repeat when we agree, but can do more to show agreement like snaps, ASL signs, vocalizing, etc.

  5. We all keep time together as a group.

  6. Embrace new people

  7. Like an idea if only for a nanosecond

  8. We will evolve the covenant as we need to.

CWF

And, as a reference, here are the official definitions of cooperatives, our values, our principles (source: ICA) https://www.ica.coop/en/whats-co-op/co-operative-identity-values-principles

CWF

Reminder to all: We meet on Tuesday, February 13th at 8 am NYC -time/1200UTC. Same location via Meet.Coop: https://socialcoop.meet.coop/kat-aiw-mpv-6vv

CWF

Poll Created Tue 20 Aug 2024 6:11PM

OC Meeting Time Selection - Meet with Finance Working Group Closed Fri 23 Aug 2024 12:10AM

Outcome
by Caitlin Waddick, Finance Working Group for Social.Coop and Organizing Circle Fri 23 Aug 2024 12:15AM

The Organizing Circle will meet with the Finance Working Group on Thursday, Sept 26, 1 pm UTC -5:00 (=Eastern Time in US & Canada) at https://socialcoop.meet.coop/kat-aiw-mpv-6vv (which is the OC's usual meeting location). This meeting will end at 1:50 pm. Both groups need to think about an agenda.

What is this poll about?

Selecting a time to have a 50 minute long meeting with other members of the Organizing Circle and the Finance Working Group

Why is this important?

We need to strategize how to budget for 2024 and 2025.

What are you asking people to do?

Indicate the date that you would like to meet with the Finance Working Group.

Results

Results Option % of points Voters
Th. Sept 26 1 pm UTC -5:00 = Eastern Time (US & Canada) 33.3% 5 EM CWF KT AES M
W. Oct 2 11 am UTC -5:00 = Eastern Time (US & Canada) 26.7% 4 EM CWF KT AES
W. Sept 25 11 am UTC -5:00 = Eastern Time (US & Canada) 20.0% 3 CWF KT AES
Th. Oct 3 1 pm UTC -5:00 = Eastern Time (US & Canada) 13.3% 2 EM CWF
M. Oct. 7 11 am UTC -5:00 = Eastern Time (US & Canada) 6.7% 1 CWF
Undecided 0% 3 MN F JA

5 of 8 people have participated (62%)

CWF
M. Oct. 7 11 am UTC -5:00 = Eastern Time (US & Canada)
Th. Oct 3 1 pm UTC -5:00 = Eastern Time (US & Canada)
W. Oct 2 11 am UTC -5:00 = Eastern Time (US & Canada)
Th. Sept 26 1 pm UTC -5:00 = Eastern Time (US & Canada)
W. Sept 25 11 am UTC -5:00 = Eastern Time (US & Canada)

We expect 2-4 members of the Finance Working Group will be at this meeting with the Organizing Circle. We will meet when the poll indicates that the most OC members are available, assuming that I have set up the poll correctly.

CWF

Not in the poll, but also possible: Thu Sep 19, 2024 1pm – 1:45pm (EDT)

M

MarieVC (social.coop/@MarieVC) Tue 20 Aug 2024 6:11PM

Th. Sept 26 1 pm UTC -5:00 = Eastern Time (US & Canada)

A meeting at 11am might work, but I don't know how I'm going to organise it with my new job. Thank you @Caitlin Waddick, @[email protected] for organising this meeting!

AES
W. Sept 25 11 am UTC -5:00 = Eastern Time (US & Canada)
W. Oct 2 11 am UTC -5:00 = Eastern Time (US & Canada)
Th. Sept 26 1 pm UTC -5:00 = Eastern Time (US & Canada)

voting

KT

Kathe TB Tue 20 Aug 2024 6:11PM

W. Sept 25 11 am UTC -5:00 = Eastern Time (US & Canada)
Th. Sept 26 1 pm UTC -5:00 = Eastern Time (US & Canada)
W. Oct 2 11 am UTC -5:00 = Eastern Time (US & Canada)

October 2 is preferred!

EM

Eduardo Mercovich Tue 20 Aug 2024 6:11PM

Th. Sept 26 1 pm UTC -5:00 = Eastern Time (US & Canada)
W. Oct 2 11 am UTC -5:00 = Eastern Time (US & Canada)
Th. Oct 3 1 pm UTC -5:00 = Eastern Time (US & Canada)

Those are my possible dates. Happily, almost all. :)

Thanks for the poll. :)))

KT

Kathe TB Sat 24 Aug 2024 4:28PM

TWG + OC - Sept 2024 Agenda [tentative]

  • 1300 | 10 minutes - Introductions

    • Who are you? Why are you here? What is a boring fact about you?

  • 1310 | 15 minutes - FWG's current work

    • What do you do in FWG?

    • What are your key reference documents?

  • 1325 | 15 minutes - FWG's future work

    • What do you want to do in FWG?

    • How can OC help support your work?

  • 1340 | 5 minutes - Next steps

    • What are our next steps?

    • Are we setting up another call?

  • 1345 | 5 minutes - Take aways

    • Discoveries, excitements, and insights

Depending on the head count this could be a VERY tight agenda for a 50 minute call.

CWF

My calendar shows a meeting today: SC OC w/TWG at 18UTC .... Are we meeting with the Tech Working Group today? If so, where?

CWF

... the OC is to meet with TWG on Sept. 23rd at 2 pm Eastern Time (NYC). On the calendar, the TWG meets here on Sept 23: https://meet.mayfirst.org/social-coop-tech. Notes: https://doc.anagora.org/social-coop-tech-group

KT

Poll Created Sun 22 Sep 2024 11:03PM

October reschedule OC meeting Closed Wed 25 Sep 2024 10:00PM

Outcome
by Kathe TB Thu 26 Sep 2024 7:02PM

We did not find a time that worked for everyone. I talked with @MarieVC (social.coop/@MarieVC) and will be starting a second poll.

What is the meeting or event?

The reschedule the primary organizing circle meeting. Meetings are every other week

Why is this important?

Regular operations meeting

What are you asking people to do?

Mark the timeslots you are available with the green 'thumbs up' icon or leave the red 'thumbs down' in place when unavailable.

Use the 'thumbs sideways' icon to say you are available 'if need be'.

Results

UTC Votes KT CWF M AES F MN EM
Mon 30 Sep 2024 12:00PM
5
 
 
 
 
 
 
 
Mon 30 Sep 2024  1:00PM
4.5
 
 
 
 
 
 
 
Mon 30 Sep 2024  7:00PM
3.5
 
 
 
 
 
 
 
Tue  1 Oct 2024 12:00PM
4
 
 
 
 
 
 
 
Tue  1 Oct 2024  7:00PM
3.5
 
 
 
 
 
 
 
Thu  3 Oct 2024 12:00PM
3
 
 
 
 
 
 
 
Thu  3 Oct 2024  1:00PM
2
 
 
 
 
 
 
 
Thu  3 Oct 2024  7:00PM
0.5
 
 
 
 
 
 
 
Fri  4 Oct 2024 12:00PM
3
 
 
 
 
 
 
 

7 of 8 people have participated (87%)

M

MarieVC (social.coop/@MarieVC) Sun 22 Sep 2024 11:03PM

Mon 30 Sep 2024 12:00PM
Mon 30 Sep 2024 1:00PM
Mon 30 Sep 2024 7:00PM
Tue 1 Oct 2024 12:00PM
Tue 1 Oct 2024 7:00PM
Thu 3 Oct 2024 12:00PM
Thu 3 Oct 2024 1:00PM
Thu 3 Oct 2024 7:00PM
Fri 4 Oct 2024 12:00PM

This semester, I'm generally unavailable from Monday to Wednesday, but some dates should be possible. I'm OK with working asynchronously.

EM

Eduardo Mercovich Sun 22 Sep 2024 11:03PM

Mon 30 Sep 2024 12:00PM
Mon 30 Sep 2024 1:00PM
Mon 30 Sep 2024 7:00PM
Tue 1 Oct 2024 12:00PM
Tue 1 Oct 2024 7:00PM

If it is earlier, it is better for me. But I can do it at 1200, if it is 1 hour. :)

Also, Wed and Thu area easier, if possible.

MN

Matt Noyes Mon 23 Sep 2024 12:54PM

Hi all, can't access loomio at the moment. Monday or Tuesday at 6am my time are possible but only for 45 mins.

  • Matt
EM

Eduardo Mercovich Wed 25 Sep 2024 3:35PM

Mon 30 Sep 2024 12:00PM
Mon 30 Sep 2024 1:00PM
Mon 30 Sep 2024 7:00PM
Tue 1 Oct 2024 12:00PM
Tue 1 Oct 2024 7:00PM
Thu 3 Oct 2024 12:00PM
Thu 3 Oct 2024 1:00PM
Thu 3 Oct 2024 7:00PM
Fri 4 Oct 2024 12:00PM

If it is earlier, it is better for me. But I can do it at 1200, if it is 1 hour. :)

Also, Wed and Thu area easier, if possible.

CWF

WHEN: Sept. 26, 2024 at 1 pm -NYC time;  UTC -5:00

WHERE: https://socialcoop.meet.coop/kat-aiw-mpv-6vv

WHAT: Organizing Circle and Finance Working Group meet

AGENDA FORMATION FOR OC members:

https://www.loomio.com/d/cxapRyN3/oc-on-finance-and-the-finance-working-group-topics-to-discuss-with-fwg-

AGENDA FORMATION FOR FWG members:

https://www.loomio.com/d/16wSnmrt/fwg-organizing-circle-

ATTENDANCE CONFIRMATIONS: Matt, Nathan, Andrew, Kathe, Eduardo M, Caitlin,  [Flancian/Eduardo, Marie, Josh: are yall coming?]

KT

Poll Created Thu 26 Sep 2024 7:05PM

October rescheduling for OC meeting (take 3) Closed Sun 29 Sep 2024 7:00PM

Outcome
by Kathe TB Thu 3 Oct 2024 2:21PM

Looks like our new time slot will be Thursdays at 1300 UTC. Obviously we didn't quite get a call pulled together for today! I will be on travel October 10, 17 and 31 so won't be able to lead the call. I can pull together the next agenda though! Can someone step in to lead October 10th next week? Or do we want to wait until October 24th?

What is the meeting or event?

The reschedule the primary organizing circle meeting. Meetings are every other week

Why is this important?

Regular operations meeting

What are you asking people to do?

Mark the timeslots you are available with the green 'thumbs up' icon or leave the red 'thumbs down' in place when unavailable.

Use the 'thumbs sideways' icon to say you are available 'if need be'.

Results

UTC Votes KT AES MN F M EM
Thu  3 Oct 2024 12:00PM
3.5
 
 
 
 
 
 
Thu  3 Oct 2024  1:00PM
5
 
 
 
 
 
 
Thu  3 Oct 2024  2:00PM
4
 
 
 
 
 
 
Thu  3 Oct 2024  3:00PM
3.5
 
 
 
 
 
 
Thu  3 Oct 2024  4:00PM
4
 
 
 
 
 
 
Fri  4 Oct 2024 12:00PM
3
 
 
 
 
 
 
Fri  4 Oct 2024  1:00PM
2.5
 
 
 
 
 
 
Fri  4 Oct 2024  2:00PM
3
 
 
 
 
 
 

6 of 8 people have participated (75%)

M

MarieVC (social.coop/@MarieVC) Thu 26 Sep 2024 7:05PM

Thu 3 Oct 2024 12:00PM
Thu 3 Oct 2024 1:00PM
Thu 3 Oct 2024 2:00PM
Thu 3 Oct 2024 3:00PM
Thu 3 Oct 2024 4:00PM
Fri 4 Oct 2024 12:00PM
Fri 4 Oct 2024 1:00PM
Fri 4 Oct 2024 2:00PM

All these moments will usually work in the future but it's my husband's birthday this Thursday 😀

KT

Kathe TB Sat 28 Sep 2024 11:55AM

@MarieVC (social.coop/MarieVC) Can you flip those votes in that case? I understand that you won't be able to make THIS Thursday :)

MN

Matt Noyes Sat 28 Sep 2024 2:25PM

@MarieVC (social.coop/MarieVC) Happy Birthday to him!

MN

Matt Noyes Thu 26 Sep 2024 7:05PM

Thu 3 Oct 2024 12:00PM
Thu 3 Oct 2024 1:00PM
Thu 3 Oct 2024 2:00PM
Thu 3 Oct 2024 3:00PM
Thu 3 Oct 2024 4:00PM
Fri 4 Oct 2024 12:00PM
Fri 4 Oct 2024 1:00PM
Fri 4 Oct 2024 2:00PM

Friday is probably still a farm day, but Thursday mornings are now free.

M

MarieVC (social.coop/@MarieVC) Sat 28 Sep 2024 3:02PM

Thu 3 Oct 2024 12:00PM
Thu 3 Oct 2024 1:00PM
Thu 3 Oct 2024 2:00PM
Thu 3 Oct 2024 3:00PM
Thu 3 Oct 2024 4:00PM
Fri 4 Oct 2024 12:00PM
Fri 4 Oct 2024 1:00PM
Fri 4 Oct 2024 2:00PM

All these moments will usually work in the future but it's my husband's birthday this Thursday 😀

CWF

We can meet Oct 17, 24, or 31. Kathe has conflicts on 17 and 31st, as do I. (though I could do the beginning of a meeting on the 17th). Let's plan for Thursday, October 24th at 1300 UTC. Who can attend?

KT

Kathe TB Tue 15 Oct 2024 6:58AM

@Caitlin Waddick, Finance Working Group for Social.Coop and Organizing Circle I have 1300 on Oct 24th on my calendar. I'll start getting an agenda together.