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Fri 2 Nov 2018 9:15AM

General Assembly - How To??

RS Remy Schneider Public Seen by 88

Hey folks,
As determined we are aiming for a meeting on Nov 25th to have our Kiez Burn Verein General Assembly.

To do so I think we need (please feel free to add):
1) a location - DONE
2) an invitation to the community - DONE
3) an agenda

Location

We will go to Noize Fabrik: Elsenstr. 52, 12059 Berlin, Germany

Invitation

I think the best way currently is to do a Facebook invitation, and also email the whole community from the newsletter list this year.

Can you please comment on the wording of the invitation below? Also - do we need to send out the proposed Satzung when we send out the invite?

Kiez Burn e.V. General Assembly

Big news - we are founding a Verein to help create a stable vision and culture for our growing Kiez Burn community. This is our first official General Assembly where we will gather new member information and elect a board.

We welcome any and all who are interested in joining the Verein. The newly appointed Board will be tasked to set rules for the Verein, and will be the vision guides for the Kiez Burn community for 1 year.

Wondering what is happening in Kiez Burn 2019? This is a great place to start. Initial brainstorming and discussions are happening in smaller groups over the past few months on how we want to shape our culture to create a more sustainable event, community and base here in Berlin.

Agenda

Proposed Agenda items (needs more)

  1. Introduction to the new Verein (why, how, etc)
  2. Current thinking and direction (overview of structures, philosophy/culture, etc)
  3. Proposal for election of the board
  4. Everyone who wants to be on the board speaks
  5. Election

Misc: Gathering membership information from those who would like to join. For this first general assembly, no membership is needed to partake in the decision making process. However, at this general assembly, we will need to make a decision on what the membership fee WILL be.

HH

Hanna-Maija Helvi Fri 2 Nov 2018 9:48AM

Thank you Remy!
Small suggestions (feel free to ignore if you think they make no sense):
"Big news - we are in the last phase of founding a Verein to help create a stable vision and culture for our growing Kiez Burn community."
and
"This is our first official General Assembly where we will add the first members to the Verein and elect a board for 2018"
and
"The newly appointed Board will be tasked to set rules for the Verein, and will be the vision guides for the Kiez Burn community for the following year."
- Would "direction" work better than "rules"?

AGENDA
2. This is about the new idea of doocracy? Shoudl we say "new thinking"? To express that this is something that is going to be different?

Should we add kick-off/discussion about the 2019 event to the end? Or is it included to "2"?

HM xxx

RS

Remy Schneider Sun 4 Nov 2018 4:15PM

Thank you for the input so much!! Will add all your suggestions and post!

W

waldo Sun 4 Nov 2018 6:34PM

Inspired by the Borderland board announcement, I added some words to the facebook announcement :)

@eyalibnpitzkyofzer might we potentially be able to send out a newsletter to the Kiez Burn community as well? Announcing the general assembly?

AC

Alex Cuthbertson Tue 6 Nov 2018 9:26AM

It looks good.
- I would send the Satzung out, someone with a keen eye or a certain experience might spot something useful/dangerous that we've missed.
- Informing the community that we will be needing membership fees is a good idea, nobody like surprise costs, but everyone is happy to contribute with preparation.

Very exciting guys!

W

waldo Tue 6 Nov 2018 7:29PM

Cool! Then,
1. as soon as the lawyer gets back to us, we will add the satzung
2. We will not be asking membership fees at the general assembly, since we have not set a membership fee yet.

NK

Natacha Kromatik Sun 11 Nov 2018 8:22PM

Hey Alex, do you need help to write the Satzung so that the Verein would be recognised as gemeinnützig? This allows tax deductions for donations (including membership).

AC

Alex Cuthbertson Mon 12 Nov 2018 11:14AM

Hey Natacha, thanks for the support. Any advice you have could prove useful for sure, but we're actually considering not going down the path of gemeinutzung. Gaming to balance the books perfectly each year leaves very little breathing room for the growth and expansion of our community. I need to review how much of a difference having tax free donations would be, but from the perspective of most other costs, incomes and expenses, we don't save too much, especially in the short term. But any experience you have on the matter could prove invaluable ;)

NK

Natacha Kromatik Mon 12 Nov 2018 11:33AM

I think I wasn't clear: it allows people/members to get tax reductions when supporting a gemeinnutzige Verein, for instance as soon as they pay their membership. A gemeinnutzige Verein can write Spendebescheinigungen allowing Steuerabzüge. Sorry for that Denglisch. For the association to be recognised as such, the Satzung needs to include some article of some law (...) which is the point I could help you with. About bookkeeping, I must say I am still not updated...

SL

Steffen Lepa Tue 13 Nov 2018 9:04AM

Natacha is right, we should in any case strive to become "gemeinnützig". I know some people who have founded several Vereins if you need someone to review the Satzung in terms of "Gemeinnützigkeit". It is also possible to ask a Notar if we wanna be really sure.

F

Franzi Tue 13 Nov 2018 12:17PM

@natachakromatik @alexcuthbertson @stefanapel hey folks, we have already been looking into the question of Gemeinnuetzigkeit, talked to several communities and lawyers. So this particular piece is solved for the moment. There is a lot of opportunity costs o be Gemeinnuetzig and its not necessarily at our benefit. We have worked out a first draft of a first Satzung that we have currently under review.

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