Organizing Circle Meeting: 2024 12 March (Tuesday) 1300UTC

The Organizing Circle for social.coop will meet 2024 12 March (Tuesday) 1300 - 1430 UTC. We will meet here: https://socialcoop.meet.coop/kat-aiw-mpv-6vv (the meeting may or may not be recorded). A tentative agenda is to be consented to at the start of the call:

• 1300 [5 min] ADMIN

  • Who is here?

  • Does anyone need to leave early?

  • Confirm our next call on 26 March.

  • Review recap from last call; anything critical that needs to be added to the recap? 

    • https://www.loomio.com/d/xMeTqRsg/organizing-circle-meeting-2024-27-february-tuesday-1300utc/3

  • Who is note taking?

  • Who is facilitating? Kathe

• 1305 [15 min] Check in:

  • How are you showing up today? What are you bringing into the space? [https://www.nycnvc.org/feelings]

  • How is being an adult different from what you expected?

• 1320 [5 min] Updates: What is the status of your to-do items? Can someone help you?

  • ✔️

    Kathe will post notes and create recap in meeting thread

  • ✔️

    Kathe will post recap in the general governance scoping thread

  •  

    @Eduardo Mercovich will follow up on (1) hardening the wiki with admin groups (2) shared MayFirst calendar event for OC meetings (3) Sage3 board for brainstorming

  •  

    @Caitlin Waddick, @[email protected] will let the Finance WG that they should go ahead and draft a proposed budget for 2024, Organizing Circle will consider drafting more strategic guidance in the future.

  • ✔️

    @Matt Noyes and @Kathe TB will check in with members who could not attend.

• 1325 [5 min] Updates from working circles

  • Finance

  • Tech

  • Community

  • Legal - defunct

• 1330 [5 min] Update: What was said by the group in active Loomio threads. Do we need to respond to anything or integrate something into our discussion?

• 1335 [5 min] Decision: Does this sound like good enough definitions of our membership involvement and current entry points?

  • We identified the following types of involvement with social.coop all types currently are open to volunteer entry.

    1. Microblogging - Mastodon server account: inactive, invisible, and visible

       • Entry: Required OpenCollective account, no mandate on contributing (https://wiki.social.coop/wiki/Bylaws)

    2. Financial contribution - OpenCollective account: non-contributing and contributing

    3. Strategic contribution - Loomio account: inactive, invisible, and visible

       • Entry: Required OpenCollective account, no mandate on contributing

    4. Operational contribution - Working group involvement and key role holders

       • Entry: social invitation, and sortition process

    5. Social groups - non-working groups: reading groups, Matrix discussion board

• 1345 [5 min] Decision: Does this sound like a good enough summary of our decision making?

  • Decisions in social.coop break into strategic and operational. Strategic decisions guide operational decisions and are currently made via Loomio with a staged proposal process and modified consensus (https://wiki.social.coop/wiki/Bylaws). Operational decisions are taken on via working groups and key role holders, loosely by domain but often modified by capacity.

• 1355 [25 min] Formulation: Based on the identified governance values (transparency, engagement, equity, and simplicity) how are/will we addressing these core governance questions in social.coop?

  • How is decision making communicated and integrated across multiple groups/individuals?

  • How are decisions and processes recorded and reviewed?

• 1410 [10 min] Tasks: What are you taking out of this call as a task or todo item?

• 1420 [10 min] Feedback: What worked well with this call and what could be improved? AND/OR What new thing did you learn about someone else today? Or see in a new light?

Backlog items:

The items below are not on the active agenda but should be addressed at some point in the future.

• How do we deal with liability as an organization? Do we need to consider some kind of incorporation or legal entity? If so where?

• Strategically, how do we provide a framework for the Finance circle to help manage surplus?

• Ask for training on 'what it means to be an admin' to orientate new admins.

Please feel free to suggest modifications to this agenda in the thread.