Parking, Vans and live in vehicles ****updated****

I will need to drive, but not in a live-in vehicle... Being able to drop off things first then parking elsewhere would be my preferred solution (as opposed to meeting a shuttle off-site, trying to cram everything onto it without forgetting anything that's been stuffed in various crevices). Would the overflow car park be within walking distance (ie, max a couple of miles)? Perhaps try to reach out to the owner of the car park to see if they might be able to do a multi-day deal?

This is a good ideas (drop off points). I've emailed the site owner to ask for a contact for the forestry commission car park, to see if we can pay upfront for a few days.

• I'm planning (hoping) to bring live-in vehicle for 2 humans

• I think it's a good idea to use the forestry commission car park as overflow if we have to, only issue is that requires people to pay again every day. Obviously a shuttle could work here but it's a logistical activity we could do without. I wonder about getting in touch with the car park people and trying to pre-organise & pay something?

• I don't have strong feelings about charging for live-in vehicle pass, but using this £££ to top-up POT 2 or pay for the overflow parking both sound like good ideas! Maybe £10-20?

• If a parking crew form as a result of this AP, perhaps they could collect the cash via personal PayPal/bank transfers? If not the Stripe fee will be lower anyway because it is linked to the amount being paid...but would mean paying another £21 for Typeform for March

• Will let you all know when I hear back from site

I appreciate this is a slightly different scenario to others but I will be bringing tools, a fair amount, my lively-hood to help with the various build projects which will be going on over the first 2 days and like all builds, have to be completed in as shorter time span as possible to be enjoyed to it's fullest. I'm asking if there is acceptance that I could park my van on-site to help with daily loading and un-loading of these to speed up this process and for safety. (been broken into too many times)

I am happy to contribute to the live-in van pot for this special dispensation and also given the size of my van am happy to offer it as a vehicle for a shuttle service if needed.

Just realised I haven’t actually contributed to this!

• I will be coming in a live-in vehicle with one other person and have no other vehicle available.

• I think we should prioritise all parking space on-site for live-in vehicles so that all members stay on site as much as possible for the duration of the burn.

• I agree we should charge a live-in vehicle fee of (up to?) £20 and use this to cover any parking fees incurred by those none live-in vehicles parking off site.

• A daily parking top-up for the overflow car park is not ideal, I wonder if we can contact the forestry commission about a long duration parking ticket, or potentially rent a field from a local farmer for the weekend using the money from live in vehicles passes?

I was thinking that this could be a place for a few vans (area in red). It's at the bottom end of the site by the white marque (as of now no specifies use, could be communal eating), The hot tub and sauna (left of marque) and yurt known as "couples yurt" (bottom right).

If there was a camp of vans, they could addopt the yurt as an adoptable space...? Just a thought.

Jean-claude van camp resurrection, @Sam B?

Parking questions I've sent to the site:

1. What is the absolute maximum number of spaces for van and/or car parking on site? As we have more humans than beds, we expect quite a lot of people to be bringing vans/live-in vehicles

2. Are there any dead-end roads on-site that we could use to increase van space?

3. We wonder if we could potentially park all cars off-site and use all parking space on-site for vans. Would this be ok with you? 

4. If we park all cars off-site, is the Forestry Commission car park our best/only option? Do you have their contact details per chance, as we are wondering if we could pay upfront for the full duration, rather than having to return to pay again every day. We are also wondering if there are 'no overnight parking' signs there, how much it costs, and how far away it is?

Answers received from site:

Q. What is the absolute maximum number of spaces for van and/or car parking on site? As we have more humans than beds, we expect quite a lot of people to be bringing vans/live-in vehicles

A. Cars would be 32 in the parking area down here. Vans would depend on how many and what size they are

Q. Are there any dead-end roads on-site that we could use to increase van space?

A. Sorry no

Q. We wonder if we could potentially park all cars off-site and use all parking space on-stie for vans. Would this be ok with you?

A. That's fine

Q. If we park all cars off-site, is the Forestry Commission car park our best/only option?

A. It's the only option

Q. Do you have their contact details per chance, as we are wondering if we could pay upfront for the full duration, rather than having to return to pay again every day

A. Would prefer to speak to you on the phone over this issue

Q. We are also wondering if there are 'no overnight parking' signs there, how much it costs, and how far away it is? 

A. Would have to go down and check the machine and signage - it's a mile away from here

Clarity on numbers is proving difficult. Perhaps an alternative way around this is following Sam B's suggestion in a meeting: determine the number of cars and vans we want to bring, and figuring out how/where they can go. Either way, this thread is throwing up a number of tasks we could do with creating a Crew to deal with!

I'll also arrange a call to discuss further, particularly the forestry commission stuff. @Sam Lee I seem to remember seeing a price of £3 p/day parking in forestry commission site in the spreadsheet - did you find that on your site visit?

Thankyou for doing this Fran

Naa, dont know where £3 has come from

Just a thought... maybe we should encourage organisation of a bus to drop off and pick up from London to site, pick up points in-between

Are that many folk coming from London? Can we tell short of doing a poll?

Adding pick-up points unless its motorway service stations (which present access issues anyway for many) will get complicated. May be worthwhile if there's enough coming from London who'll organise/pre-commit to a bus though.

I have just updated this thread new information and a new suggestion with how we move forward, please read and comment.

The update sounds good to me (disclosure: I do not have a live in vehicle). Though there will be some vehicle Tetris, I think it would mean a lot less overall faffing if all vehicles could be left on site.

I agree! And I’m hoping we can wiggle all of us in with a bit of planning…50 vehicles is enough for pretty much 2 members per vehicle, and surely we can manage that as a minimum?!

I think that cramming cars in / rideshares should be fine, I know I am planning on coming by car with 4 people in total in it, obviously I can't speak for everyone else's travel plans but pushing people to team up seems like it should work?

I'm happy with your proposals - £20 van parking charge, money to pay for any overflow parking at MFP.

Selling live-in van passes will also let us know exactly how many vehicles we're dealing with & help us plan better. May be too much hassle but we could ask folk for info on size of vehicle at the same time.

I would suggest that if live-in vehicle parking pass money is not all spent (likely) rather than faffing about trying to return a proportion of it we just put it into the dreams pot to fund lovely things.

One of the jobs for build I suspect will be sorting out the parking spaces, & mapping/marking off so we know how we need to cram vans/cars in.

Incidentally you didn't mention in meeting about FC car park, is it a no go (need to feed the meter) or can we use it too?

Sorry Allan, you’re quite right!

The FC car park is indeed feed the meter, but the main problem is there are signs saying no overnight parking. I was going to try and contact them to see if we could arrange a longer term parking agreement, but when I mentioned this to site they said it was not a good idea- I think they don’t want to draw attention to the fact that they are booking larger parties in case the FC get a bit nosey which could lead to more restrictions….

That’s why I contacted Mabie Farm Park as a back up overflow.

I don't think you'd have had any luck with the FC or FLS, parking overnight on their sites has been an issue in the past & they're not keen on it. MFP seems a better option & if its only 2.5m its fairly close in any case.

Yeah, FC trialled overnight parking on some of their sites in Scotland last year, but seems they’ve scrapped the idea again…

Sounds great to me Sam, thanks for putting so much thought into this. My friend Katy will be bringing her campervan (hopefully using it to transport 3 of us and an art piece), posting on her behalf as she's unconscious with the lurgy at the moment

Hey all, I'm now conscious (lurgy still intact, sadly). I echo Ali - happy with your proposals, Sam, and very grateful for everyone's thoughts and work. I've just filled out the Site Space Enquiry as well.

It seems like quite a few of us (myself included) are coming in live in vehicles. We'll need to work out how to sign up for these spots and make sure we all fit.

We're doing a site visit on 6 March & assessing parking spaces & capacity is a big part of that. After site visit I expect we'll move quickly in publicising info & arranging details of parking.

There is also a google doc to fill in so we can try and get an idea of how many cars, vans and tents people are likely to bring

https://docs.google.com/forms/d/e/1FAIpQLSdNnlOp9HjZ2jYB5S18NDznLUJGEIaaXYYKBOM6t-YQw632SQ/viewform

Hey all,

We've now got a more comprehensive questionnaire for everyone bringing a vehicle to Celtic Burn.

Please, if you are the DRIVER (if you're a passenger, hands off) of any vehicle coming to Celtic Burn, could you fill out this questionnaire. We have a limited amount of parking on site and need to know if we'll have enough space for live in vehicles and cars. If not, we have a back up plan with the neighbouring farm, but it needs to be in place before the event starts.

This is a new questionnaire so please complete it, even if you completed the previous survey on Loomio.

It's really important we get a clear picture beforehand of which vehicles will be arriving. There will be a parking team on site, locating the parking spots for arriving vehicles so we use the space best and most efficiently.

So once again, are you driving a vehicle to Celtic Burn? - please fill out this survey.

Thank you.

https://docs.google.com/forms/d/e/1FAIpQLSdEOc46EuBXLfwSM3leWo7VXeS47fJexfTcDRJ8LPZ9Oo0EKg/viewform?usp=sf_link

Can this thread be closed or is it ongoing?

I think we should leave it open in case anyone stumbled into loomio and hasn’t relied to the questionnaire

Does anyone know if the results of the questionnaire will be shared soon? I'd love to get an idea of whether I might be able to be on the main site with my live-in van. I have fairly severe coeliac disease and so have to be incredibly careful with what I eat, making shared cooking and eating pretty challenging...would be a huge help if I can have my lil kitchen with me and not need to leave site to get me meals! Any thoughts/updates would be much appreciated x

All live in vehicles will be prioritised so that everyone can actually stay on site. The results are not in yet, only 24people have responded so far…

I wasn't planning on sharing the 'results' as much as using them to inform what we do. As Sam says live-in vehicles will be prioritised so everyone can stay on site. If necessary we may need to put some non-live in vans & cars at an off-site location, but we're hoping to avoid this.

If you're keen on knowing the details or joining the parking crew (we'll need folk on-site to direct vehicles & get them all parked right & ensure early departures aren't blocked in) check out the trello card 'Handle parking'. If you're particularly interested I give a breakdown of the questionnaire results to date.

I intend to ride over on a motorbike. Shall I fill in the parking questionnaire too? I'm just afraid I'd cause a false positive for a car space.

Go ahead and fill it in, it caters for motorbikes too.

Oh, sorry. I didn't realise it had a second page. It's filled in now.

Thanks for your responses, Allan and Sam, most helpful. I hadn't found my way to that Trello card yet, sorry about that! See you all soon x